Privacy Policy

Effective Date: April 6, 2026
Last Updated: June 10, 2026

This Privacy Policy explains how the Water Polo Stats App ("the App") collects, uses, stores, and protects your information. We are committed to transparency and safeguarding your privacy in accordance with the requirements of Google Play, the Apple App Store, relevant data protection regulations, and YouTube's policies.

1. Information We Collect

The App collects the following types of data:

1.1 User-Provided Data

• Player names, team names, club names, and organizational data
• Match details, dates, statistics, and game information
• Logos, images, and other media you upload
• Chapter markers and event timestamps created during recording or streaming
• Contact information if you reach out for support
• The date and time of email address verification when you create an account
• Your primary role selection (Coach / Club Manager, Stats Taker / Team Liaison, or Parent / Fan / Athlete), recorded during first launch after email verification

1.2 Video and Streaming Data

• Locally Stored Videos: Video files you record and store on your device
• Streaming Data: When streaming to YouTube, metadata, overlay data, and chapter markers are transmitted to YouTube
• Chapter Markers: Timestamps and user-generated markers created during recording or streaming

1.3 App Usage and Diagnostics

• Information on how you interact with the App (e.g., features used, session duration)
• Crash logs and performance reports to help improve app stability
• Firebase analytics data showing general usage patterns

2. Legal Basis for Processing

If you are located in the European Economic Area (EEA), United Kingdom, or other regions with data protection laws, we process your personal data based on:

• Your consent (for example, when you choose to stream or create chapter markers)
• Fulfillment of our contract with you (to provide app services)
• Our legitimate business interests (to improve app functionality and prevent abuse)
• Legal obligations (where required by applicable law)

3. Local Video Storage

Important: Any videos you record using the App are stored locally on your device and remain under your control.

• The App does not automatically upload or transmit locally stored videos anywhere
• You decide whether to keep, delete, or share your locally recorded videos
• We are not responsible for loss, corruption, or accidental deletion of your locally stored video files
• Video content on your device is your sole responsibility
• If you delete video files from your device, we cannot recover them

4. YouTube Streaming Data Handling

When you use the streaming feature to broadcast to YouTube via RTMP, please understand the following:

4.1 What Gets Transmitted

• Live video feed
• Audio stream
• Overlay graphics and scoreboard data
• Chapter markers and event timestamps
• Stream metadata (title, description, tags)

4.2 Where Data Goes

• All streaming data is transmitted directly to YouTube's servers on your behalf
• YouTube receives all video, audio, overlay, and chapter marker data
• YouTube stores and processes this data according to YouTube's Privacy Policy and Terms of Service
• The App does not store your live video stream; YouTube does

4.3 Your Responsibility

• You are responsible for ensuring you have the right to stream the content to YouTube
• You must comply with YouTube's Terms of Service, Community Guidelines, and Live Streaming policies
• Any account actions (strikes, suspensions, takedowns) are between you and YouTube
• We are not responsible for YouTube's moderation, stream removal, or account consequences

5. Chapter Marker Storage in Firestore

Chapter markers and related metadata may be stored in Google Cloud Firestore for the following purposes:

5.1 What We Store

• Chapter marker timestamps and descriptions
• Event data (goals, fouls, timeouts, etc.)
• Game IDs and season IDs
• YouTube event IDs (if applicable)
• User-initiated markers and notes
• Associated metadata (game date, team names, etc.)

5.2 Purpose of Storage

• To enable future highlight-reel generation and video editing features
• To support machine learning models for automated highlight detection
• To provide analytics and game statistics
• To improve app functionality and user experience
• To support recovery and restoration of your data

5.3 Data Retention

• Chapter markers and metadata are retained as long as your account is active
• Upon account deletion, associated markers and metadata are deleted
• Anonymized, aggregated data may be retained for analytics purposes

6. How Data Is Used

6.1 To Provide App Services

• Generate team statistics and game reports
• Enable streaming to YouTube
• Store and retrieve your game and team data
• Process in-app purchases through platform providers

6.2 For App Improvement

• Analyze app performance and identify bugs
• Use crash logs and diagnostics to improve stability
• Understand feature usage patterns to prioritize improvements

6.3 For Machine Learning and Highlights

• Train machine learning models to automatically detect game highlights
• Improve chapter marker detection algorithms
• Create anonymized, aggregated training datasets
• Enable future AI-powered features

6.4 Future AI and Analytics

• We may use anonymized chapter marker data and game statistics to train AI models
• Your individual data will not be publicly affiliated with trained models without your explicit consent
• Aggregated insights may be used to develop new features and improve existing ones

7. No Biometric Data Collection

We do NOT collect, store, or analyze biometric data, including but not limited to:

• Facial recognition or facial analysis
• Fingerprints or iris scans
• Voice or voiceprint data (beyond audio in video streams you choose to stream to YouTube)
• Gait or movement pattern analysis

8. Video Content Analysis

We do NOT analyze your video content without your consent.

• Your locally stored videos are never analyzed by our systems
• Streams to YouTube go directly to YouTube's servers; we do not analyze the stream content
• Any future AI or analytics features will be explicitly opt-in
• You retain full control over what data is used for machine learning

9. User Control and Deletion Rights

You have the following rights and options:

9.1 Data Access

• You can view your personal data, team information, and game statistics within the App
• You can view and export data using the "See My Data" section in the App
• You can download a copy of your data by contacting us

9.2 Data Deletion

• You can delete locally stored videos directly from your device at any time
• You can delete your account and all associated data through the App settings or by contacting us
• Upon account deletion, your team data, game statistics, and chapter markers will be permanently deleted (except where legally required to retain)
• Locally stored videos remain on your device until you manually delete them

9.3 Data Correction and Portability

• You can update or correct your personal data within the App at any time
• You may request a portable copy of your data in a standard format by contacting us

9.4 Opt-Out Options

• You can disable app analytics and diagnostics in your device settings
• You can opt out of future machine learning uses by requesting data deletion
• Recording locally does not require streaming to YouTube; local storage is optional

10. Children's Privacy

Our App is not intended for children under 13. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us so we can take appropriate action.

If you are in the EEA, UK, or other regions with specific data protection rules for minors, the minimum age for app use may be higher according to local law. We rely on you to represent that you meet the age requirement for your region.

11. Third-Party Services

11.1 Firebase (Google)

• Purpose: Authentication, real-time database, analytics, crash reporting, cloud storage
• Data Shared: User IDs, team and game data, app usage analytics, crash logs
• Privacy: Firebase is governed by Google's Privacy Policy (https://policies.google.com/privacy)

11.2 YouTube (Google)

• Purpose: Streaming video content via RTMP
• Data Shared: Video, audio, overlays, chapter markers, stream metadata
• Privacy: YouTube is governed by Google's Privacy Policy and YouTube's Terms of Service
• Important: You are responsible for compliance with YouTube's policies; we are not responsible for YouTube's actions

11.3 Google Play Services and Apple Services

• Purpose: App distribution, in-app purchases, authentication, device identification
• Data Shared: Account information, purchase history, device identifiers
• Privacy: Governed by Google's and Apple's respective privacy policies

11.4 Microsoft Services (if applicable)

• Purpose: App distribution on Microsoft Store, in-app purchases
• Data Shared: Account information, purchase history, device identifiers
• Privacy: Governed by Microsoft's Privacy Statement

11.5 Brevo (Sendinblue SAS)

• Purpose: Delivery of role-based onboarding emails
• Data Shared: Email address, first name, role selection only — no game data, player data, or usage data
• Privacy: Brevo Privacy Policy
• Compliance: GDPR-compliant; data processed within the EU/EEA

We do not control how these third parties use your data. We encourage you to review their privacy policies directly.

12. Email Communications and Onboarding

12.1 Data Collected at Onboarding

When you create an account and verify your email address, the App records the date and time of that verification. During your first launch after verification, you are asked to select your primary role: Coach / Club Manager, Stats Taker / Team Liaison, or Parent / Fan / Athlete. This selection is stored on your account and used to personalise your onboarding experience.

12.2 Purpose of Onboarding Emails

Your email address, first name, and role selection are used to send a short onboarding email sequence — up to 3 emails over 7 days — designed to help you get started with the App. Email content is tailored by role:

• Coaches / Club Managers receive club and team setup guidance
• Stats Takers / Team Liaisons receive stats-tracking and game-entry guidance
• Parents / Fans / Athletes receive team-following and viewing guidance

These are onboarding communications directly related to the service you have signed up for. They are not marketing emails and do not promote unrelated products or services.

12.3 Email Processor — Brevo

Outbound onboarding emails are sent via Brevo (Sendinblue SAS), a third-party email delivery service acting as a data processor on our behalf. The following data is transmitted to Brevo solely for this purpose:

• Email address
• First name
• Role selection (Coach, Liaison, or Parent)

No other personal data, game data, player data, or app usage data is shared with Brevo. Brevo is GDPR-compliant and processes data within the EU/EEA. See Brevo's Privacy Policy for details.

12.4 Unsubscribe and Opt-Out

Every onboarding email contains an unsubscribe link. Clicking it immediately stops all further onboarding emails from being sent to you. You may also contact us directly at support@water-polo-stats.com to request removal from the email list at any time. Unsubscribe requests are honored within 10 business days, consistent with CAN-SPAM requirements.

12.5 Email Data Retention

Contact records stored in Brevo are retained for as long as you have an active account with Water Polo Stats. If you delete your account, we will request deletion of your contact record from Brevo within 30 days. You may request deletion of your email contact record at any time by contacting support@water-polo-stats.com.

12.6 Legal Basis (GDPR)

Where GDPR applies, the legal basis for processing your email address and name for onboarding communications is Legitimate Interest (Article 6(1)(f) GDPR): helping you successfully adopt a product you have actively signed up for. You may withdraw from onboarding communications at any time using the unsubscribe link in any email or by contacting us. The role selection (Coach, Liaison, or Parent) does not constitute special-category data under GDPR Article 9.

13. Data Sharing

Currently, we do NOT sell your personal data to third parties.

• Data is shared only with service providers necessary to operate the app (e.g., Firebase for database hosting)
• Data shared with service providers is used only to provide services to you and the App
• We do not share your personal data with marketing partners, advertisers, or data brokers
• Anonymized, aggregate data may be used for analytics and improvement purposes

14. Data Retention

• User account data is retained while your account is active
• Game statistics and team data are retained as long as your account exists
• Chapter markers are retained for future highlight and analytics features
• Crash logs and diagnostics are retained for 30 days for troubleshooting
• Email contact records held by Brevo are retained while your account is active; upon account deletion we request removal from Brevo within 30 days
• Upon account deletion, all personal data is permanently deleted (except where legally required to retain)
• Anonymized, aggregated data may be retained indefinitely for analytics and AI training

15. International Transfers

Your information may be transferred to and processed in countries other than your own, including the United States. These countries may have different data protection laws than your country of residence. By using the App, you consent to such transfers. We take steps to ensure your data is adequately protected, including through standard contractual clauses or other safeguards as required by law.

16. Security

We implement reasonable technical and organizational measures to protect your personal data, including:

• Encryption in transit and at rest
• Access controls and authentication mechanisms
• Regular security audits and monitoring
• Firebase security features and best practices

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to protect your data, we cannot guarantee absolute security. You use the App at your own risk.

17. Automated Decision-Making and Profiling

We do NOT use your personal data for automated decision-making or profiling that produces legal or similarly significant effects. However:

• We may use machine learning to improve chapter marker detection (opt-in)
• We may use analytics to understand app usage patterns
• These uses do not result in binding decisions about you

18. Your Rights Under Data Protection Laws

Depending on your location (e.g., EEA, UK, California, Virginia), you may have the right to:

• Access: Request what personal data we hold about you
• Correction: Request correction of inaccurate data
• Deletion: Request deletion of your data (right to be forgotten)
• Restriction: Request restriction on processing of your data
• Portability: Request your data in a portable, machine-readable format
• Objection: Object to processing based on legitimate interests
• Withdraw Consent: Withdraw consent for optional data processing

To exercise these rights, please contact us at support@water-polo-stats.com with your request. We will respond within applicable legal timeframes.

19. Future Use and Business Changes

We reserve the right to:

• Use anonymized chapter marker data and game statistics to train artificial intelligence (AI) models for future features
• Develop new features based on analytics and usage patterns
• In the event of a merger, acquisition, or sale of assets, transfer your data as a business asset (we will notify you of any such change in ownership)

20. Compliance

We strive to comply with applicable privacy laws and regulations, including:

• Google Play Store Developer Policy and Privacy practices
• Apple App Store guidelines and privacy practices
• YouTube Terms of Service and Community Guidelines
• GDPR (if you are in the EU)
• CCPA/CPRA (if you are in California)
• CAN-SPAM Act (for email communications to recipients in the United States)
• Other applicable data protection and privacy laws

21. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by updating the "Last Updated" date at the top of this page. Material changes will be communicated to you by email or through the App. Continued use of the App after changes are posted constitutes your acceptance of the updated Privacy Policy.

22. Contact Us

If you have questions about this Privacy Policy or wish to exercise your privacy rights, please contact us:

• Email: support@water-polo-stats.com
• Company: Gordon Fletcher

We take your privacy seriously and are committed to responding to your inquiries in a timely manner.

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